VirtualPostMail vs. iPostal1

Your VPM virtual mailbox provides you with a long-term business address attached to a commercial building, making it easier for you to move without having to worry about updating your address with your customers and vendors.

iPostal1 partners with retail pack-and-ship stores and coworking spaces, giving you access to a broad network of virtual mailbox addresses. This can make iPostal1 a better choice if you want more options for a specific city or need a lower advertised monthly price. However, pricing and available services vary by location, and add-ons for mail packages, scanning, forwarding, or other features can increase your total cost. Because iPostal1 does not own or control every partner location, your address may also change over time.

Because iPostal1 relies on partner-operated locations, mail scanning security and handling procedures may vary by address. Before signing up, confirm how the specific location receives and stores mail, who can access scans, how long digital copies are retained, and whether physical mail is securely shredded. You should also verify the location’s mail scanning process and any compliance requirements that apply to your business. This extra research can help you choose an iPostal1 address with procedures that match your security needs.

Every VirtualPostMail location serves as a central processing center, so mail is received, stored, and processed on-site rather than passed between third-party facilities. High-quality scans are typically delivered within one business day, creating a consistent mail scanning workflow. iPostal1 uses partner-operated locations, so scan quality, processing times, and handling procedures can vary by address. Before choosing iPostal1, confirm the location’s scanning process, expected turnaround time, and how it stores and protects your mail.

VPM receives all mail on-site, minimizing the risk of your mail being lost or damaged due to extra transits. A mobile shredding service shreds your mail on-site, providing extra security and ensuring your mail doesn't leave the VPM facility with your information.

VirtualPostMail receives and processes mail on-site, reducing the risk of loss or damage during extra transit. Mail is handled by trained, authorized staff, while restricted access helps protect your physical mail and digital scans. VPM can also use encryption and secure access controls to help safeguard scanned documents in transit and at rest. Before relying on any specific protection, confirm whether encrypted scanned PDFs, audit trails, retention policies, and other controls apply to your plan and location. A mobile shredding service destroys physical mail on-site, so sensitive information does not leave the VPM facility. For additional assurance, ask VirtualPostMail which security standards, compliance controls, or independent certification reports currently apply.

If your business handles protected health information, ask VirtualPostMail whether HIPAA-related safeguards, a business associate agreement, and other required contractual terms are available for your plan and the mail scanning services you use.

All VPM virtual mailbox plans come with registered agent services at no extra cost, allowing you same-day access to legal documents and reducing the risk of missing important compliance-related deadlines.

iPostal1 does not support registered agent service at any of their locations.

VPM's check deposit service allow you to submit checks for deposit from a computer or mobile device in minutes, freeing up your time and resources by eliminating the need to visit the bank.

While some iPostal locations offer check deposit service, not all of them do. You’ll need to research the details of each location to confirm that it offers this service.

Say goodbye to cluttered desk space and hello to your new digital office. All VPM plans offer unlimited cloud storage, allowing you to access, store, and organize your mail online.

iPostal1’s services are limited to 2GB of cloud storage. If you’re expecting a heavy volume of mail, this is a factor to take into consideration.