Virtual Mailbox Comparison > PostScanMail
VirtualPostMail vs. PostScanMail
VirtualPostMail (VPM) receives all mail on-site, so you can expect a higher level of security and reduced wait times. Get a commercial business address, free registered agent, and check deposit service with all VPM virtual mailbox plans.
Differences between VPM and PostScanMail
VPM offers similar mail-management tools, along with company-owned locations and additional services included with its plans. PostScanMail provides virtual mailbox services that let you receive mail and packages at a business address, view scanned mail on
Use your commercial address for the long-term
Get a commercial business address that sticks around for years to come. Since VPM owns each of its locations, changing your address every time you move is one less thing you’ll have to worry about.
PostScanMail partners with mail centers, office buildings, and PO boxes to provide virtual mailbox addresses. Location availability and address selection can vary by city and plan, so your options may be limited in some areas. VPM offers business addresses at company-owned locations, with availability based on the states and cities it serves. Check each service’s location list to find an address that fits your needs and can support your business long term.
Reduce your risk of lost and damaged mail
Each VPM location functions as central processing centers. Mail processing is performed by HIPAA and SOC2 trained VPM staff. Never processed by a third party.
PostScanMail routes mail and packages to a central processing center in Anaheim, CA, before forwarding them to you. This extra transit step may increase handling time and the risk of delays or damage, especially for packages. Forwarding options, shipment frequency, and related fees can vary by plan and location. VPM processes mail at each company-owned location, giving you a more direct package-handling workflow and flexible forwarding options based on your needs and plan.
Read your mail sooner
Every VPM location serves as a central processing center, where all mail is received and securely stored on-site—never stored by third-party facilities. High-quality mail scans are typically delivered to you within one business day.
PostScanMail has a central processing center in Anaheim, CA, where mail is sent to be processed. This extra step increases the wait time before you are able to read your mail.
Stay compliant with FREE registered agent services
Your VPM virtual mailbox includes complimentary registered agent services in your chosen state, saving you $100 or more a year. Get same-day digital access to time-sensitive documents and reduce the stress of missing important deliveries.
PostScanMail offers registered agent services in several states. However, they charge an additional $5/month as well as $60 annually.
Get paid fast with remote check deposits
Save time by requesting to have incoming customer checks deposited to your bank account in a matter of minutes. All requests are processed and mailed out within 1 business day.
PostScanMail does not offer check deposit services.
Quick comparison of virtual mailbox features
See how VPM is different than PostScanMail
| Features | VPM | PostScanMail |
|---|---|---|
| FREE Registered Agent | All locations | Anaheim, CA |
| Mail Forwarding |  | |
| Package Forwarding | | |
| Check Deposit | |  |
| Owns Locations | | |
| Request Processing | 1 business day | Service unavailable |
| HIPAA Compliance | Yes, it is currently only available on a Business Plan and above and a BAA can be signed by VPM by request with your organization | Yes, only the main office in Anaheim can sign a BAA |
| SOC 2 Type II Certification | | |
Summary comparison
- PostScan Mail pricing for small businesses: PostScan Mail offers plan options at different price points, with the final cost depending on the selected address, mail volume, forwarding needs, and optional services. Review the current pricing for each location before signing up, since extra fees may apply for additional recipients, mail items, scans, forwarding, or storage.
- VirtualPostMail pricing for small businesses: VPM plans may have a higher entry price than some basic virtual mailbox alternatives, but they include business-focused features such as a commercial address, complimentary registered agent service, and check deposit service. Compare the total monthly cost and included features rather than the starting price alone.
- Mail-volume limits: Both services may set limits on the number of mail items, recipients, scans, or forwarding requests included in a plan. PostScan Mail and VPM can also charge overage or handling fees when usage exceeds the plan allowance. Businesses that receive frequent mail should confirm these limits before choosing a mailbox.
- Physical mail storage: Included storage periods and fees vary by plan and service. Confirm how long each provider will hold physical mail, whether packages have different storage rules, and what happens when the included period ends. These details can affect the total cost of a virtual mailbox, especially for businesses that forward mail in batches.
- Best value for small businesses: PostScan Mail may suit businesses seeking a basic virtual mailbox at a lower starting price, while VPM may provide stronger overall value for companies that need a long-term business address and additional services included in one plan. Verify current pricing, allowances, and storage terms for the specific address you plan to use.